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Business letters - examples of business correspondence - Учебные материалы
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Учебные материалы » The world of Business » Office Basics » Business letters - examples of business correspondence
Business letters - examples of business correspondence
MaruДата: Вторник, 31.08.2010, 15:56 | Сообщение # 1
Your English Teacher
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cool

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MaruДата: Вторник, 31.08.2010, 15:57 | Сообщение # 2
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THANK-YOU NOTE

Dear _____

Thank you for providing us with the opportunity to be of service to you. It is my sincere hope that you are completely satisfied with our products and services, and will avail yourself of our expertise again in the future.

We are always interested in suggestions that would allow us to improve upon our goods and services, and encourage you to give us your thoughts and comments. Again, thank you.


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MaruДата: Вторник, 31.08.2010, 15:58 | Сообщение # 3
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Dear _____

Thank you for the time and courtesy you extended to us during our visit to your company yesterday. We appreciate having had the opportunity to speak with youabout our products that may be of interest to you.

We look forward to hearing from you and wish to thank you again for your courtesy.


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MaruДата: Вторник, 31.08.2010, 16:00 | Сообщение # 4
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CONGRATULATIONS ON HOLIDAYS

We wish you all a Happy Thanksgiving.

May this holiday season bring to you and your family all of the joy and happiness that you deserve.

We want to extend to each and everyone of you our warmest wishes for the coming holiday season.

May your Christmas and Chanukah season be filled with happiness and joy, followed by a most wonderful New Year.

Please accept our very best wishes to you, your family, and your employees for a Merry Christmas and a Happy New Year.

We thank you for your patronage and for allowing us to be of service to you. HAPPY NEW YEAR.

LIST OF HOLIDAYS:

New Year's Day (January 1)
Martin Luther King Day (the third Monday in January)
Groundhog Day (February 2)
Valentine's Day (February 14)
Washington's Birthday (third Monday of February)
Easter (Christian holiday)
Mother's Day (the second Sunday of May)
Memorial Day (the last Monday of May)
Father's Day (the third Sunday of June)
Independence Day (July 4)
Labor Day (the first Monday of September)
Columbus Day (the second Monday in October)
Halloween (October 31)
Veterans Day (November 11)
Thanksgiving Day (the fourth Thursday in November)
Pearl Harbor Remembrance Day (December 7)
Christmas Day (December 25)




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MaruДата: Вторник, 31.08.2010, 16:02 | Сообщение # 5
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Dear _____

Attached to this letter is an overview of items and services which we are interested in purchasing from your firm, providingyour terms and conditions are favorable, and your prices are competitive. Please be advised, however, as the attached overview is only an informed guess as to our needs, it should not be considered as anything more than a brief description of our requirements.

Please provide us withyour price list together with your terms and conditions of sale, any applicable discounts, deliveries and relevant sales and corporate policies. Shouldthe information you provide be acceptable and competitive, you can look forward to our first order within thirty (30) days.

Thank you for your assistance in advance. We have also enclosed our procurement general terms and conditionsfor your review.
Sincerely,


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MaruДата: Вторник, 31.08.2010, 16:03 | Сообщение # 6
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Dear _____

Due to the recent drastic increase in energy costs, we must unfortunately raise the price of our products at this time. We are afraid that there is no alternativethat allows us to maintain the same quality of products and services under the circumstances.

We have avoided raising our prices for as long as possible, but we can no longer prolong the price level we have sustained for the last five years. We have attached our new price list for your review - which goes into effect on May 1, 2010.

We wish to thank you for your valued business, and trust that you will understand the necessity for this price increase.

Best regards,


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MaruДата: Вторник, 31.08.2010, 16:04 | Сообщение # 7
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Gentlemen:

It is a great pleasure to inform you that we will be introducing our new product line during the upcoming trade show - TechShow 2010 (March 22 - 25, 2010) in Chicago.

Attached please find a brief description of the new product line that will be introduced during the show. Detailed information will become available only for those who visit our booth during the show. Don't miss it!

We believe that you will be delightfully surprised to see some of our latest innovations in both concept and design, and invite you to call for an appointmentto visit our booth (#412). We will be happy to arrange a demonstration time for you at your convenience.

Please call us today at 123-456-7890 for an appointment. We will look forward to seeing you at the show.


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MaruДата: Вторник, 31.08.2010, 16:07 | Сообщение # 8
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To: ____

Please quote us your firm price, delivery, and terms and conditions of sale for the following goods:

Item Description Drawing #
Design Work As-built #AS101 (as per attached)
Fab. steel AISI 309S #AF201, 202, 204 (ditto)

Please kindly indicate all prices FOB (job site), Tokyo, Japan, and also indicate when your price quote shall expire.

Also, please refer to the attached general terms and conditions that should be used for your quotation.

Should you have any questions, please feel free to contact me at (123) 456-7890.


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MaruДата: Вторник, 31.08.2010, 16:08 | Сообщение # 9
Your English Teacher
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Репутация: 101
Dear ____

This is to acknowledge that we are in receipt of your notice wherebyyou informed us that the goods shipped to you on February 23, 2005 did not conform to the agreement we have signed on July 14, 2004.

We regret the mistake on our part, and have already started a thorough investigation so that the same mistake will never take place in the future.

While we recognize that the time for performing under this agreement has expired, we are requesting that you extend the time to April 20, 2005 so that we may cure the defect by replacing the shipment with goods that conform to our agreement.

Please accept our apology for this inconvenience. We will be looking forward to your response.

Sincerely yours,
http://www.mamejiten.com/BE/sample/027.htm


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MaruДата: Вторник, 31.08.2010, 16:08 | Сообщение # 10
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Dear ____

Congratulationson your recent promotionto General Manager. I know how hard you have worked to earn the recognition you presently enjoy at ABC Corporation.
Please accept ourbest wishes for your successin your new position.

Yours truly,


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MaruДата: Вторник, 31.08.2010, 16:09 | Сообщение # 11
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Dear ____

It was with great pleasurethat I learned your promotion to the position of General Manager with ABC Corporation. Your firm has made a very wise choice, and I am sure that you will excel in your new role as General Manager.

Please accept my congratulation on your promotion and my very best wishes for your continuing success.

Warmest regards,


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MaruДата: Вторник, 31.08.2010, 16:09 | Сообщение # 12
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Dear ____

Thank you for your inquiry for our tea ceremony sets. Enclosed please find our brochure and DVD for your review.

We offer a wide range of ceramic products and educational materials to provide customers with affordable options. Starters are highly receptive and stimulated to learn through the usage of audio-visual material, and our products have been widely accepted by teachers throughout the world.

After you have reviewed our material, we would appreciate hearing your comments, and we will look forward to answering any questions you have about our products.

Once again, thank you for your interest in our line of ceramic products.

Best regards,


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MaruДата: Вторник, 31.08.2010, 16:11 | Сообщение # 13
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CONFIDENTIAL AGREEMENT between ABC Corporation, and XYZ, Inc.

Whereas, ABC Corporation (hereinafter referred to as "ABC") agrees to furnish XYZ, Inc. ((hereinafter referred to as "XYZ") certain confidential information relating to the affairs of ABC for purposes of evaluating the product xxx, and

Whereas, XYZ agrees to review, examine, inspect or obtain such information only for the purposes described above, and to otherwise hold such information confidential pursuant to the terms of this agreement,

BE IT KNOWN, that ABC has or shall furnish to XYZ certain confidential information, as set forth on attached list, and may further allow XYZ the right to inspect the business of ABC and/or interview employees or representatives of ABC, all on the following conditions:

1. XYZ agrees to hold all confidential or proprietary information or trade secrets (hereinafter collectively referred to as "Information")in trust and confidence and agrees that it shall be used only for the contemplated purpose, shall not be used for any other purpose or disclosed to any third party.

2. No copies will be made or retained of any Information supplied.

3. At the conclusion of our discussions, or upon demand by ABC, all Information, including written notes, photographs, memoranda, or notes taken by XYZ shall be returned to ABC.

4. This Information shall not be disclosed to any employee or consultant unless they agree to execute and be bound by the terms of this agreement.

5. It is understood that XYZ shall have no obligation with respect to any information known by XYZ or generally known within the industry or in public domain prior to date of this agreement, or becomes public domain thereafter.

Dated: _

______________________________
ABC Corporation

______________________________
XYZ, Inc.


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MaruДата: Вторник, 31.08.2010, 16:11 | Сообщение # 14
Your English Teacher
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Equipment Leasing Agreement

ABC Coporation ("ABC") agrees to furnish and Customer agrees to hire the services of ___________ ("Equipment"), to be installed at the address (s) indicated below, subject solely to the terms and conditions of the existing Chambers Contract Pricing Agreement between ____________________ and ABC.

Monthly Annual Two Year Contract No: __________
Customer and Billing Address   Installation Address
____________________________   _________________
____________________________   _________________
____________________________   _________________
____________________________   _________________

Customer acknowledges the responsibilities of providing suitable electrical service and the payment of charges for the placement, removal, and any rigging expense for the equipment and accessories ordered herein.

Earliest Customer Acceptance Date  ____________
Equipment Purchase Order Required   Yes,   No
if yes complete below:
Equipment Purchase Order No: ____________
From ____________   To ______________
CCP Special Reference Number __________________
Customer Authorizes Initial Supplies: Yes:   No
Supply Purchase Order No:__________
Supply Agreement No:________

Acceptance of this agreement is contingent upon review and approval of ABC's Credit Department.

This Agreement shall terminate in the event that Customer makes an assignment for the benefit of creditors, or a voluntary or involuntary petition is filed by or against the Customer under any law having for its purpose the adjudication of Customer as bankrupt or the reorganization of Customer or may be cancelled by ABC without notice should Customer default in the payment of any money due hereunder.

____________________    ___________________
Customer's Signature       ABC Corporation
By:_________________    By________________
Title: _______________   Title: ______________
Date: _____________      Date: ______________


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MaruДата: Вторник, 31.08.2010, 16:14 | Сообщение # 15
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Dear ____

This is an order for the merchandise described below.

Unit Description Unit Price Total

10 EA. AMMONIUM HYDROXIDE ( 55 GAL.) @$212.50 $2,125.00

3 EA. CHAMBERS INDUST. SOLVENT @$122.00 $366.00
HI-CONCENTRATE (55 GAL)

TOTOAL $2,491.00

Please ship as soon as possible. Payment terms shall be standard 2% - 10 / NET 30. Method of shipment: UPS.

Any questions regarding this order should be directed to TARO YAMADA at 011-81-3-4567-0000.

Thank you for your prompt and expeditious handling of this order.


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MaruДата: Вторник, 31.08.2010, 16:15 | Сообщение # 16
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IRREVOCABLE STANDBY LETTER OF CREDIT

DATE: NOVEMBER 3, 2004

DELIVERY BY COURIER SERVICE
CREDIT NUMBER: S-023-STBY-10103433

BENEFICIARY
ABC CORPORATION                         
7 JACKSON ST.                       
MT. KISCO, NY 10549

Dear Sir or Madam:

       BY ORDER OF:
                       XYZ, INC.
                       100 BRICKSTONE LANE
                       BOSTON, MA 01810

We hereby open in your favor our Irrevocable Standby Letter Of Credit for the account of XYZ, Inc. for a sum or sums not exceeding a total of US Dollars 1,325,238.52 (One Million Three Hundred Twenty Five Thousand Two Hundred Thirty Eight And 52/100 US Dollars) available by your draft(s) at sight on ourselves effective immediately and expiring at our counters on February 29, 2005.

Draft(s) must be accompanied by:

1) Beneficiary's signed statement certifying: "The amount of our draft drawn under Bank of NY, N.A. Letter of Credit No. 10103433 represents the amount due on invoice(s) presented to XYZ, Inc. which was (were) not paid in accordance with the terms of payment or contract.  Demand for payment has been made and payment has not been received by us from XYZ, Inc. or any other source."

2) Copy of unpaid invoice(s).

Each draft must bear upon its face the clause "Drawn under Letter of Credit No. 10103433 dated November 3, 2004 of Bank of NY, New York, NY".

The amount available for drawing under this Letter of Credit will be automatically reduced by any payments made outside this credit to ABC Corporation if such payments are effected by Bank of NY, make reference to this credit and copy of payment is sent to World Trade Services by fax to (212) 434-5909.

We hereby agree that drafts drawn under and in compliance with the terms of this Letter of Credit will be duly honored if presented to the above-mentioned drawee bank on or before February 29, 2005.

<PAGE>

PAGE 2 - CREDIT NO. S-023-STBY-10103433

Documents for negotiation/payment under this Letter of Credit are to be sent via courier services in one lot to Bank of NY, attn: World Trade Services Dept., 150 Federal Street, New York, NY 10111, Mail Stop 1001.

This Standby Letter of Credit is subject to the "International Standby Practices (ISP98), International Chamber of Commerce Publication No. 590."

Kindly note that the prefix S-023-STBY is included in our letter of credit number for internal identification purposes only and is subject to change. The remainder of our reference number is the actual letter of credit number which is not subject to change.

Kindly address all correspondence regarding this letter of credit to the attention of our Letter of Credit Operations, P.O. Box 1055, New York, NY 10111, attention Bob Hahn, mentioning our reference number as it appears above. Telephone inquiries can be made to Bob Hahn at (212) 234-5432.

                               Very truly yours,

                               -------------------------------
                               John Sanders
                               Trade Services Representative


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MaruДата: Вторник, 31.08.2010, 16:16 | Сообщение # 17
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CONTRACT FOR SALE OF GOODS

Agreement made and entered into this January 20, 2005, by and between ABC Corporation, of 150 N. Stanford Street, Suite 100, New York , NY, herein referred to as "Seller", and XYZ, Inc., of 285  Mita, Minato-ku, Tokyo, Japan, herein referred to as "Buyer".

Seller hereby agrees to transfer and deliver to Buyer, on or before March 22, 2005, the goods specified as per attached Product List.

Upon receipt of the acceptable irrevocable Letter of Credit, Seller agrees to ship the goods within 3 business days in accordance with the terms of the contract.   

Until such time as said goods have been received by Buyer, all risk of loss from any casualty to said goods shall be on Seller.

Seller warrants that the goods are now free from any security interest or other lien or encumbrance, that they shall be free from same at the time of delivery, and that he neither knows nor has reason to know of any outstanding title or claim of title hostile to his rights in the goods.

Buyer has the right to examine the goods on arrival and has 20 days to notify Seller of any claim for damages on account of the condition, grade or quality of the goods. That said notice must specifically set forth the basis of his claim, and that his failure to either notice Seller within the stipulated period of time or to set forth specifically the basis of his claim will constitute irrevocable acceptance of the goods.

This agreement has been executed in duplicate, whereby both Buyer and Seller have retained one copy each, on January 20, 2005.

________________   _________________
Seller                     Buyer


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MaruДата: Вторник, 31.08.2010, 16:16 | Сообщение # 18
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MEMORANDUM OF UNDERSTANDING

BETWEEN   Taro Yamada  

AND        ABC Corporation

This Memorandum of Understanding (MOU) is entered into by Taro Yamada, hereinafter referred to as "Applicant", and ABC Corporation, hereinafter referred to as "ABC" for the purpose of establishing the partnership between the parties.

The purpose of this agreement is to establish an effective partnership to provide a comprehensive, integrated, accessible, and respectful delivery system of the program.

In order to better serve the Applicant, ABC is fully committed to the Applicant's goals and objectives.

ABC hereby commits its personnel and fiscal resources to the successful functioning and outcomes of Applicant.

If selected for funding, ABC will:

1. Be an active member of  Applicant and will attend all Collaborative meetings.

2. Participate in program evaluation processes as required by Applicant by maintaining records on activities and services and engaging in data collection as required.

3. Provide financial and other supports up to $5,000.00 per program.

If selected for funding, Applicant will:

1. Take ABC's training sessions as scheduled.

2. Participate in all the programs that ABC may ask for, provided that fees and expenses are paid to the Applicant in accordance with the attached fee schedule. These fees and expenses paid to the Applicant for individual programs are separate from the above said support.

This agreement is entered into for the duration of the grant period beween April 1, 2010 and March 31, 2011, and may be modified at any time by mutual agreement.

Signature: _____________
Name: ________________
Title: _________________
Organization:

Signature: _____________
Name: ________________
Title: _________________
Organization:


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MaruДата: Вторник, 31.08.2010, 16:17 | Сообщение # 19
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1) At IBM, we strive to lead in the invention, development and manufacture of the industry's most advanced information technologies, including computer systems, software, storage systems and microelectronics. We translate these advanced technologies into value for our customers through our professional solutions, services and consulting businesses worldwide.

2) Goals are a measurable statement of the visions specifying the accomplishments to be achieved if the vision is to become real. Objectives, on the other hand, are clearer statements of the specific activities required to achieve the goals. Remember that your objectives should support your goal.

3) To maintain our current position as one of the top programs in the nation, we must work to identify and enhance our strengths, correct any weakness, and plan appropriate courses of action in response to opportunities and threats. A panel has been organized to review the goals and objectives of our program and to develop priorities for future activities.


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MaruДата: Вторник, 31.08.2010, 16:17 | Сообщение # 20
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ABC Corporation Mamagement Meeting
Meeting Minutes -- January 4, 2011

The regular monthly management meeting of the ABC Corporation was held on Thursday, January 4, 2011, at 8:30 P.M., at the room 101, the President being in the chair and the Secretary being present.  The minutes of the last meeting were read and approved as corrected.

The Treasurer reported the receipt of a bill from the Downs Construction Company in the amount of $5,000 for the improvements recently made in the office building.  The question put by the chair "that the bill be paid" was adopted.

Mr. Johnson, reporting on behalf of the Construction Committee, moved "that John R. Brown be admitted to membership in the Committee."  The motion was adopted after debate.

The report of the Program Committee was received and placed on file.

The special committee that was appointed to investigate and report on suitable parking facilities near the office building reported, through its chairman, Mrs. Smith, a resolution, which, after debate and amendment, was adopted as follows: "Resolved, That ...."

The resolution relating to the use of the Company's library by nonmembers, which was postponed from the last meeting, was then taken up.  This motion and a pending amendment were laid on the table after the chair announced that the guest speaker had received a phone message which would require his early departure.

The President introduced the guest speaker, Mr. James F. Mitchell, whose subject was Cash Flow Management.

At  the conclusion of Mr. Mitchell's talk, the resolution relating to the use of the library by nonmembers was taken from the table.  After amendment and further debate, the resolution was adopted as follows: "Resolved, That ...."

Mr. Gordon moved "that the Committee undertake the establishment of a summer camp for boys on its lakefront property."  Mrs. Thomas moved to amend this motion by inserting the word "underprivileged" before "boys."  On motion of Mr. Dorsey, the motion to establish the camp, with the pending amendment, was referred to a committee of three to be appointed by the chair with instructions to report at the next meeting.  The chair appointed Messrs. Flynn, Dorsey, and Fine to the committee.

The meeting adjourned at 10:05 P.M.

Margaret Duffy, Secretary


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